This tool is being provided by UHIN and HealthInsight to help you identify potential cost savings through processing documents electronically instead of on paper. Use this tool to estimate your current document handling processes. This tool can be completed again at a later date to demonstrate cost savings to your organization and the UHIN clinical project evaluators.
How this tool is organized:
General
Some general information about your facility (documents exchanged, departments, employee information) is collected in this section of the tool.
Processes (Sending and Receiving)
Information about your day to day document processes is collected in this section of the tool. The user will enter volumes, specific tasks, the time it takes to complete the tasks, and overall turn-around-time. Be specific on your processes and use the "Enter detail" button for each process.
Report
The tool calculates the total number of business hours and costs dedicated to document exchanges, breaking costs down by sending and receiving, process, staff type, document types. The tool also summarizes turn-around-time.
Validation
User is asked to assess the reasonableness of report estimates. This includes comparing the totaled FTE to the known number of people that are assigned to document processing and the estimated percentage of time they spend doing document processing tasks.
