Tool 7.3: Timeline for IHA EHR Transition

Way before Go-Live	Process Assessment Assess Charting process Begin chart abstraction process using Internet Chart Abstraction Tool (ICAT) Documentation of paper workflows
3 Month Before Go-Live	Kickoff Kickoff meeting: all office staff attending Perform pre-implementation assessment
6 Weeks before launch	Team Meetings Begin weekly team meeting Project Manager to drive meetings and allocate team resources to tasks as needed Develop new electronic workflows  Train superusers
2 Weeks before Go-Live	Trainer Train physicians Utilize training database (copied from live data every 2 weeks)
1-2 Weeks before Go-Live	Trainer or Implementation Manager (IM) Train staff Super users walk through workflow Workflow adjustments made
Go-Live 1st week	Trainer or Implementation Manager (IM) Trige Nurses go live Tasking Physician Champion
Go-Live 2nd week	Trainer or Implementation Manager (IM) Physician tasking Physician Champion doing labs MA's live with vital signs
Go-Live 3rd week	Trainer or Implementation Manager (IM) Physician-all labs MA/nurse visits (Coumadin visits, BP checks) Push charges, charge capture
Go-Live 4th week	Trainer or Implementation Manager (IM) Medication module (ePrescribing)
Go-Live 5th week	Trainer or Implementation Manager (IM) Tighten up workflows Weekly workflow meetings continue