Patterson V et al. 2004 "Email triage of new neurological outpatient referrals from general practice."
Reference
Patterson V, Humphreys J, Chua R. Email triage of new neurological outpatient referrals from general practice. J Neurol Neurosurg Psychiatry 2004;75(4):617-620.
Abstract
"OBJECTIVES: To determine whether an email triage system between general practitioners and a neurologist for new outpatient referrals is feasible, acceptable, efficient, safe, and effective. METHODS: This was a prospective single cohort study on the interface between primary care practitioners and the neurology clinic of a district general hospital. Seventy six consecutive patients with neurological symptoms from nine GPs [general practitioners], for whom a specialist opinion was deemed necessary, were entered in the study. The number of participants managed without clinic attendance and the reduction in neurologist's time compared with conventional consultation was measured, as was death, other specialist referral, and change in diagnosis in the 6 months after episode completion. The acceptability for GPs was ascertained by questionnaire. RESULTS: Forty three per cent of participants required a clinic appointment, 45% were managed by email advice alone, and 12% by email plus investigations. GP satisfaction was high. Forty four per cent of the neurologist's time was saved compared with conventional consultation. No deaths or significant changes in diagnosis were recorded during the 6 month follow up period. CONCLUSIONS: Email triage is feasible, acceptable to GPs, and safe. It has the potential for making the practice of neurologists more efficient, and this needs to be tested in a larger randomised study."
Objective
"To determine whether an email triage system between general practitioners and a neurologist for new outpatient referrals is feasible, acceptable, efficient, safe, and effective."
Type Clinic
Primary care and specialty care
Type Specific
Specialty: neurology
Size
unknown
Geography
Rural
Other Information
The study examined general practices in three towns in the west of Northern Ireland (Lisnaskea, Irvinestown, and Castlederg).
Type of Health IT
E-mail triage system
Type of Health IT Functions
"A structured form was devised for GPs to refer patients," including the required history and examination. It was either attached or incorporated in the body of the e-mail and sent to the neurologist.
Workflow-Related Findings
"Sixty-eight of the 76 queries were replied to within 48 hours and 55 on the same day."
"The time of the neurologist to send one email was 5 minutes and for a subsequent clinic consultations 25 minutes.... The total time spent was therefore [a]...mean of 16.7 minutes per patient..., a reduction of 44 percent on the time that would have been taken had the patients been seen conventionally."
"Satisfaction [with the system] was uniformly high."
"Email correspondence between a GP and a neurologist enables the majority of patients to be dealt with within 3 days of referral, enables 57 percent of those referred to be given advice or have investigations arranged without entering the hospital clinic system, and reduces the time of the neurologist by 44 percent."
Study Design
Only postintervention (no control group)
Study Participants
Nine GPs were selected for the study. The GPs all used e-mail and "all agreed to refer all their patients with neurological symptoms requiring hospital referral by email."